Ricoh Aficio SP 1000SF Manuel d'utilisateur télécharger pdf (Page 51)

SP 1000SF

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8 - PC Features

To add a field, proceed as follows:

Select the field you want to insert by clicking the field

palette. A stamp replaces the cursor of your mouse.

Click the location where you want to put the field on the

model.

You can move or enlarge the field as you like.

As soon as fields are inserted, save the cover sheet.

This cover sheet can be selected in the tab COVER PAGE of the

fax send window.

Description of the tab COVER PAGE

Creating a cover page template

Creating a cover page creates a template which fields (fax

number, comment, subject, etc.) will be automatically

filled by the Fax Application depending on the information

provided for each recipient of a document.

To create this cover page template, there are two major

steps:

• First step : Create a background image with the logos

and the layout that you wish.

• Second step : Add the field that you want to be

displayed in the cover page: fax number, comment,

subject, etc. As mentioned before, these fields will be

filled by Fax application at emission time.

For the first step,

there are two methods to create the

background image

You can either

•Option (A): Draw this background image in your

preferred application (such as Word, Excel,...),

•Option (B): Scan a sheet of paper containing the

layout of the cover page.

Details about Option A and B:

•Option (A): Open the application that you want to use

to edit the background (Word, Wordpad...). Draw the

background image then print this document in the

printer named "Companion Suite Fax". At that point

the MFSendFax dialog is displayed:

Important

Adjust the size of your field so that

the text is readable.

Field Description

Name of the cover

sheet

Either the name of the page

selected by default or the page you

have selected to use.

Sender

You can enter information

concerning the sender.

Destination: Name,

Company, Department

You can enter information

concerning the recipient.

If you want these fields to be

automatically filled in for recipients

already listed in the directory (as

favorites, group or distribution list),

type "Auto" in the desired fields.

When sending a fax, the cover sheet

fields are updated if the recipient is

listed in the directory.

Comments

This is an editing window with all the

basic functions of a text editor so

that you can enter a text which will

be sent in the cover sheet.

Preview of the model

The preview enables you to see the

cover sheet you are going to send.

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Ricoh Aficio SP 1000SF Manuel d'utilisateur Page 51

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