Ricoh 3245 Manuel d'utilisateur

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

2----Notice about the Telephone Consumer Protection Act (Valid in USA only)The Telephone Consumer Protection Act of 1991 makes it unlawful for any per

Troubleshooting925----Out of paper display messageIf the paper tray runs out of paper, “No paper. Load it. then press [Ex-it].” appears on the display

Solving Problems935Solving ProblemsThis table lists some common problems and their solutions. Problem Causes and solutions ReferenceImage background a

Troubleshooting945Transmission is possible, though receiving is impossi-ble.The optional terminal adaptor setting is incorrect. Check the setting.---R

Solving Problems955Transmission failed due to “Exceeded max. E-mail size.” error.If the e-mail size specified on the machine is too large, the Interne

Troubleshooting965When Things Don't Go as ExpectedI Want... Operation Referenceto cancel a Memory Transmis-sion. If the original is being scanned

97INDEXAAdjusting The Volume, 83At Dialing, 83At Printing, 83At Reception, 83At Transmission, 83On Hook Mode, 83Authorized Reception, 55

98 EN USA B712-8510OOn Hook Dial, 54On Hook Dial key, 6On indicator, 6Operation switch, 6Original Type, 30, 31Own Fax Number, 76Deleting,

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

3Important Safety InstructionsCautionWhen using your telephone equip-ment, basic safety precautions shouldalways be followed to reduce the riskof fire

4How to Read This ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that m

51. Getting StartedControl PanelThe actual machine control panel may differ from this illustration depending oninstalled optional units. This illustra

Getting Started616.Display PanelThis guides you through tasks and dis-plays the machine status. Messages ap-pear here. p.7 “Reading the Display”7. {{{

Control Panel7122.{{{{Clear/Stop}}}} keyClear:Cancels entered numbers or characters.Stop:Interrupts the current operation (trans-mission, scanning, co

Getting Started81Reading the display panel and using keysDisplay contents will differ depending on installed optional units.❖❖❖❖ Initial Display1.Allo

Control Panel914.Displays messages and the ma-chine status.5.Displays the entered number of adestination. When adding destina-tions using the number k

Getting Started101User AuthenticationWhen user authentication (User CodeAuthentication, Basic Authentication,Windows Authentication, or LDAPAuthentica

Control Panel111Log Off (Using the Control Panel)Follow the procedure below to log offwhen Basic Authentication, WindowsAuthentication, or LDAP Authen

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

Getting Started121JupterC2_Fax_EN-F_FM.book Page 12 Tuesday, November 30, 2004 2:47 PM

132. FaxingPlacing OriginalsSome types of originals are unsuit-able for the Auto Document Feeder(ADF), so they must be placed on theexposure glass or

Faxing142Note❒ When you scan originals using theAuto Document Feeder (ADF), setoriginals in a stack.❒ When sending a fax, the image thatis output at t

Placing Originals152ReferenceFor how to place two-sided doc-uments, see p.62 “Two-SidedTransmission (Double-SidedTransmission)”, Facsimile Reference&l

Faxing162BBBBPress [Scan Area].CCCCSelect the scan area.Specifying standard sizesA Press [Regular].B Press the size of the originalsto be sent, and th

Placing Originals172Specifying Mixed Original SizesA Press [Mixed Original Sizes].B Press [OK].“Mixed Original Sizes” isshown above the highlighted[Sc

Faxing182Transmission ModesThere are two types of transmission:• Memory Transmission• Immediate Transmission❖❖❖❖ Memory TransmissionTransmission start

Memory Transmission192Memory TransmissionMemory transmission mode has stan-dard fax, Internet Fax and IP-Fax.Important❒ If there is a power failure (t

Faxing202AAAAMake sure that Memory TX is se-lected. BBBBPlace the original.Note❒ The original can be placed ei-ther in the ADF or on the expo-sure gla

Memory Transmission212FFFFSpecify a destination.Note❒ Pressing switches the des-tination list between fax num-ber, e-mail address, and IP-Faxnumber.

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Faxing222----Checking the transmission settingsYou can check the transmission set-tings (e.g. destination and transmis-sion mode) on the display.A Pre

Canceling a Memory Transmission232Canceling a Memory TransmissionYou can also cancel the mode usingthe same procedure in the followingcases:• Fax Dest

Faxing242AAAAPress the {{{{Clear/Stop}}}} key.Note❒ You can also cancel a MemoryTransmission by pressing[Change / Stop TX File].BBBBSelect the file yo

Canceling a Memory Transmission252BBBBSelect the file you want to cancel.Note❒ If the desired file is not shown,press [UUUU Prev.] or [TTTT Next] to f

Faxing262Immediate TransmissionLimitation❒ Internet Fax is executed in onlyMemory Transmission that startstransmission automatically afterstoring docu

Immediate Transmission272Referencep.35 “Entering a Fax Number”p.37 “Entering an IP-Fax Desti-nation”p.35 “Specifying a Destination”p.47 “Chain Dial”,

Faxing282Canceling an Immediate TransmissionBefore You Have Pressed the {{{{Start}}}} KeyAAAAPress the {{{{Clear Modes}}}} key. Note❒ When the origina

Confirming Transmission292Confirming TransmissionYou can confirm transmission on thedisplay, by report, or by e-mail.Confirming on DisplayUse the TX F

Faxing302Scan SettingsYou may want to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at thereceiver's end.

Scan Settings312❒ When using Internet Fax transmis-sion, documents are sent at “De-tail” resolution, even if you havespecified “Fine”. To send a docu-

ii❖❖❖❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan-ner function.❖❖❖❖ Manuals fo

Faxing322AAAAPress [Original Type].BBBBSelect the original type you re-quire, and then press [OK].Image Density (Contrast)The text and diagrams on ori

Scan Settings332B Press [iiiiLighter] or [Darkerjjjj] toadjust the density.The square moves.Combined Auto and Manual Image DensityA Select the [Auto I

Faxing342Note❒ Adjust the settings for eachpage before you press the{{{{Start}}}} key.When placing originals in the optional Auto Document FeederNote❒

Specifying a Destination352Specifying a DestinationYou can specify the destination usingone of four methods.❖❖❖❖ Fax numberp.35 “Entering a Fax Number

Faxing362Note❒ If you press the {{{{Pause/Redial}}}}keyat the first digit, a redial occurs. Seep.47 “Redial”, Facsimile Reference<Advanced Features

Specifying a Destination372AAAAPress to switch the destina-tion to e-mail address.BBBBPress [Manual Input].Note❒ Depending on security settings,[Man

Faxing382BBBBPress [Manual Input].Note❒ Depending on security settings,[Manual Input] may not be dis-played , and be unable to input.CCCCEnter the IP-

Specifying a Destination392Note❒ When you enter a destination via agateway (G3 fax connected to thepublic telephone line, etc.) into theAddress Book o

Faxing402BBBBPress [Names] and enter any neces-sary information.CCCCPress [OK].Using Destination ListsWhen you program a destinationnumber into a dest

Specifying a Destination412Note❒ There are three types of title fordestination lists; “Title 1”, “Title2”, and “Title 3”. The above dis-play shows “Ti

iiiTABLE OF CONTENTSManuals for This Machine ...iNOTICE ...

Faxing422❒ If a destination where a faxnumber, e-mail address, orIP-Fax number is not pro-grammed is included in thespecified group, the “Thespecified

Searching for a Destination432Searching for a DestinationUse this procedure to search throughthe destination lists for a particulardestination.❖❖❖❖ Se

Faxing442DDDDEnter a destination name to searchfor, and then press [OK].Note❒ If you enter a wrong destinationname, press [←←←←] / [→→→→] and[Backspac

Searching for a Destination452Note❒ If you enter a wrong number,press [←←←←] / [→→→→] and [Clear], andthen enter the number again.EEEEConfirm the ente

Faxing462DDDDEnter an e-mail address to searchfor, and then press [OK].Note❒ If you enter a wrong e-mail ad-dress, press [←←←←] / [→→→→] and[Backspace

Searching for a Destination472DDDDEnter an IP-Fax destination tosearch for, and then press [OK].Note❒ If you enter a wrong destina-tion, press [←←←←]

Faxing482GGGGEnter a partial string for each searchcondition.Note❒ Conditions (Name, E-mail Ad-dress, Fax Number, CompanyName, and Department Name)are

Searching for a Destination492IIIIPress [OK].Note❒ Although one user can programmultiple e-mail addresses, onlyone address can be retrieved bythe sear

Faxing502ReceptionThere are two ways you can set upyour machine to handle incomingcalls:• Manual Reception (the optionalhandset or an external telepho

Reception512Receiving a Fax in Manual Reception ModeAAAAWhen the machine rings, pick upthe optional handset or the hand-set of the external telephone.

ivSpecifying a Destination ...35Entering a Fax Number...

Faxing522JupterC2_Fax_EN-F_FM.book Page 52 Tuesday, November 30, 2004 2:47 PM

533. Using Internet Fax FunctionsThere are two types of Internet Fax function.• Internet Fax Functions (by E-Mail). See p.53 “Internet Fax Functions (

Using Internet Fax Functions543Internet Fax Precautions• Internet Fax communicates with a server over a LAN. It cannot communicatedirectly with other

Internet Fax Functions (by E-Mail)553Functions Not Supported by E-mail ReceptionThe following functions are supported with standard fax reception, but

Using Internet Fax Functions563❖❖❖❖ Registering the Received Reception Confirmation ContentsWhen the sender receives the return receipt that includes

Sending Internet Fax Documents573Sending Internet Fax DocumentsYou can send Internet Fax documentsonly by Memory Transmission. If youspecify Immediate

Using Internet Fax Functions583Limitation❒When available memory is low, youmay not be able to send InternetFax documents. ❒Depending on security setti

Sending Internet Fax Documents593To enter the subjectAPress [Change] for Enter Subject.There are two methods of enter-ing a subject: Selecting frompro

Using Internet Fax Functions603E Press [OK].To enter the textA Press [Change] for Enter Text.B Select a text, and then press[OK].To set reception noti

Sending Internet Fax Documents613GGGGSelect the scan settings you require.Note❒ When using Internet Fax trans-mission, documents are sent at“Detail” r

v5. TroubleshootingAdjusting the Volume...83When the {{{{Facsim

Using Internet Fax Functions623Note❒ With a large volume of docu-ment, it may take some time be-fore transmission starts. This isdue to the time the m

Sending Internet Fax Documents633❒ Information regarding the last 200messages is recorded, but only thelast 50 communications appear inJournal. If you

Using Internet Fax Functions643Canceling a Transmission of an Internet FaxWhen fax, Internet Fax, and IP-Faxdestinations are specified simulta-neously

Canceling a Transmission of an Internet Fax653After the Original Has Been Scanned InNote❒ Depending on the paper size andtime when you cancel the tran

Using Internet Fax Functions663Receiving Internet FaxYou can receive e-mail documents byInternet Fax.There are two methods of receiving e-mail: Auto E

Receiving Internet Fax673BBBBCheck the message, and then press[Exit].The standby display appears.JupterC2_Fax_EN-F_FM.book Page 67 Tuesday, November

Using Internet Fax Functions683Received ImagesHere is an example of an Internet Fax message sent from this machine and re-ceived on a computer using O

IP-Fax Function693IP-Fax FunctionThe IP-Fax function sends/receives documents between two facsimiles directlyconnected to a TCP/IP network.IP-Fax uses

Using Internet Fax Functions703You can receive IP-Faxes in the same manner as standard faxes. See p.50 “Recep-tion”Note❒ To use IP-Fax functions, this

IP-Fax Function713----Terminology❖❖❖❖ H.323A protocol that specifies the compression/decompression method of audio,images, and data files sent or rece

viJupterC2_Fax_EN-F_FM.book Page vi Tuesday, November 30, 2004 2:47 PM

Using Internet Fax Functions723Sending by IP-FaxIP-Fax function uses TCP/IP (LAN orInternet), and the same procedures asthe standard fax function. Fun

Sending by IP-Fax733Note❒ When both the H.323 settingand SIP setting are set to ONunder [IP-Fax Setting of Fax InitialSettings], [Protocol] appears.Pr

Using Internet Fax Functions743JupterC2_Fax_EN-F_FM.book Page 74 Tuesday, November 30, 2004 2:47 PM

754. ProgrammingInitial Settings and AdjustmentsYou can send information to the otherparty when transmitting or receivinga fax message. This informati

Programming764Limitation❒ Own Name works only whenthe other machine is of the samemanufacturer, and has the OwnName function.Note❒ You can use charact

Initial Settings and Adjustments774Programming an Own NameA Press [Own Name].B Press [Own Name].C Enter an own name, and thenpress [OK].Reference“Ente

Programming784FFFFPress [Exit].GGGGPress the {{{{User Tools/Counter}}}} key.The standby display appears.EditingNote❒ The following procedure explainsh

Initial Settings and Adjustments794IIIIPress [Exit].JJJJPress the {{{{User Tools/Counter}}}}key.The standby display appears.DeletingNote❒ The followin

Programming804GGGGPress [Backspace] or [Delete All], andpress [OK].HHHHPress [Exit].IIIIPress the {{{{User Tools/Counter}}}}key.The standby display ap

Programming Fax Destinations and Folder Destinations in the Address Book814Programming Fax Destinations and Folder Destinations in the Address BookYou

1NOTICENote to users in the United States of America----Note:This equipment has been tested and found to comply with the limits for a ClassB digital d

Programming824JupterC2_Fax_EN-F_FM.book Page 82 Tuesday, November 30, 2004 2:47 PM

835. TroubleshootingAdjusting the VolumeYou can change the volume of the fol-lowing sounds that the machinemakes.❖❖❖❖ On Hook ModeHeard when the {{{{O

Troubleshooting845EEEEPress [Lower] or [Louder] for eachitem, and then press [OK].Note❒ You can hear the actual volumeby pressing [Check].❒ If you pre

When the {Facsimile} Key Is Lit in Red855When the {{{{Facsimile}}}} Key Is Lit in RedIf this key is lit, press the key to enter the facsimile mode. Th

Troubleshooting865When Toner Runs OutWhen the machine has run out of ton-er, the symbol appears on the display.Note that even if there is no toner lef

Error Messages and Their Meanings875Error Messages and Their MeaningsIf there is an error, one of the following messages may appear on the display. If

Troubleshooting885Cannot scan to send fax message as scanner is in use for other function.The Copy or Document Server function is in use. To cancel th

Error Messages and Their Meanings895Check whether there are any network problems. [14-01]Cannot find the DNS server, SMTP server or folder for transfe

Troubleshooting905Check whether there are any network problems. [14-09]E-mail transmission was refused by SMTP au-thentication, POP before SMTP authen

Error Messages and Their Meanings915Check whether there are any network problems. [15-02]Cannot log on to the POP3/IMAP4 server.• Check the user name