Ricoh 3232 Manuel d'utilisateur

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

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Troubleshooting925Transmission is possible, though receiving is impossi-ble.The optional terminal adaptor setting is incorrect. Check the setting.---R

Solving Problems935When a correct password is entered, you cannot print doc-uments that appear in the con-fidential box or bulletin board box, or tran

Troubleshooting945When Things Don't Go as ExpectedI Want... Operation Referenceto cancel a Memory Transmis-sion. If the original is being scanned

95INDEXAAdjusting the Volume, 81At Dialing, 81At Printing, 81At Reception, 81At Transmission, 81On Hook Mode, 81Authorized Reception, 53

96OOn Hook Dial, 52On Hook Dial key, 4On indicator, 4Operation switch, 4Original Type, 28, 29Own Fax Number, 74Deleting, 77Editing, 76

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98 GB GB B750-8600MEMOThemisC1_Fax_GB-F_FM.book Page 98 Wednesday, November 24, 2004 7:09 PM

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

31. Getting StartedControl PanelThe actual machine control panel may differ from this illustration depending oninstalled optional units. This illustra

Getting Started417.{{{{Check Modes}}}} keyPress before pressing the {{{{Start}}}} key tocheck the settings selected for the faxabout to be sent. See p

Control Panel5121.{{{{#}}}} key (Enter key)Registers entered contents or settings.22.{{{{Clear/Stop}}}} keyClear:Cancels entered numbers or characters

Getting Started61❖❖❖❖ Initial Display1.Allows you to select scanningconditions and sizes.2.Displays the date and time, thename and facsimile number of

Control Panel718.Displays Quick Operation keysset for frequently used functions. [TXFile Status] and [RX File Status] are pre-set. See p.143 “General

Getting Started81User Code Authentication (using the Control Panel)When user authentication is set, the following screen appears.Enter a user code (ei

Control Panel91Log Off (Using the Control Panel)Follow the procedure below to log off when Basic Authentication, Windows Au-thentication, or LDAP Auth

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112. FaxingPlacing OriginalsSome types of originals are unsuita-ble for the Auto Document Feeder(ADF), so they must be placed on theexposure glass or

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=104 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

Faxing122❒ When sending a fax, the image thatis output at the other end dependson the size and orientation of pa-per used in the receiver's termi

Placing Originals132ReferenceFor how to place two-sided docu-ments, see p.62 “Two-SidedTransmission (Double-SidedTransmission)”, Facsimile Reference&l

Faxing142B Press the size of the originalsto be sent, and then press [OK].Note❒ 81/2"× 11" indicates LT.81/2"× 14" indicates LG.11

Transmission Modes152Transmission ModesThere are two types of transmission:• Memory Transmission• Immediate Transmission❖❖❖❖ Memory TransmissionTransm

Faxing162Memory TransmissionMemory transmission mode hasstandard fax, Internet Fax and IP-Fax.Important❒ If there is a power failure (the mainpower sw

Memory Transmission172AAAAMake sure that Memory TX is se-lected. BBBBPlace the original.Note❒ The original can be placed ei-ther in the ADF or on the

Faxing182FFFFSpecify a destination.Note❒ Pressing switches the des-tination list between faxnumber, e-mail address, and IP-Fax number.❒ If you want

Memory Transmission192----Checking the transmission settingsYou can check the transmission set-tings (e.g. destination and transmis-sion mode) on the

Faxing202Canceling a Memory TransmissionYou can also cancel the mode usingthe same procedure in the followingcases:• [Fax Destination],[Internet Fax D

Canceling a Memory Transmission212AAAAPress the {{{{Clear/Stop}}}} key.Note❒ You can also cancel a MemoryTransmission by pressing[Change / Stop TX Fil

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Faxing222BBBBSelect the file you want to cancel.Note❒ If the desired file is not shown,press [UUUUPrev.] or [TTTTNext] to findit.❒ There are cases whe

Immediate Transmission232Immediate TransmissionLimitation❒ Internet Fax is executed in onlyMemory Transmission that startstransmission automatically a

Faxing242Referencep.33 “Entering a Fax Number”p.35 “Entering an IP-Fax Desti-nation”p.33 “Specifying a Destination”p.47 “Chain Dial”, Facsimile Ref-er

Canceling an Immediate Transmission252Canceling an Immediate TransmissionBefore You Have Pressed the {{{{Start}}}} KeyAAAAPress the {{{{Clear Modes}}}

Faxing262Confirming TransmissionYou can confirm transmission on thedisplay, by report, or by e-mail.Confirming on DisplayUse the Transmission Result d

Confirming Transmission272ReferenceThe user code and e-mail addressof the destination must be regis-tered in the Destination List. See“Fax Destination

Faxing282Scan SettingsYou may want to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at thereceiver's end.

Scan Settings292❒ When using Internet Fax transmis-sion, documents are sent at “De-tail” resolution, even if you havespecified “Fine”. To send a docu-

Faxing302AAAAPress [Original Type].BBBBSelect the original type you re-quire, and then press [OK].Image Density (Contrast)The text and diagrams on ori

Scan Settings312AAAASelect the type of image density.Auto Image DensityA Make sure that [Auto Image Den-sity] is selected.Manual Image DensityA Make s

ii❖❖❖❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan-ner function.❖❖❖❖ Manuals fo

Faxing322Mixing Scan Settings for a Multiple Page OriginalWhen sending an original of severalpages, you can select a different im-age density, resolut

Specifying a Destination332Specifying a DestinationYou can specify the destination usingone of four methods.❖❖❖❖ Fax numberp.33 “Entering a Fax Number

Faxing342PausePress the {{{{Pause/Redial}}}} key when di-aling or storing a number to insert apause of about two seconds.Note❒ If you press the {{{{Pa

Specifying a Destination352Entering an E-mail AddressWhen using Internet Fax transmis-sion, specify the e-mail address inplace of the fax number. See

Faxing362AAAAPress to switch the destina-tion to IP-Fax destination.BBBBPress [Manual Input].Note❒ You can manually enter the des-tination using the

Specifying a Destination372❖❖❖❖ When using a gatekeeper/SIP server• From IP-Fax to IP-FaxSpecify the alias telephonenumber of the receiving ma-chine.E

Faxing382AAAAEnter fax number, e-mail address,or IP-Fax destination you want toregister, then press [ProgDest].BBBBPress [Names] and enter any neces-s

Specifying a Destination392BBBBPress the title key where the de-sired destination is programmed.For example, if you want to specify“NEW YORK OFFICE” p

Faxing402❒ To cancel any destination(s)among the group, press [UUUUP-rev.] and [TTTTNext] to displaythe desired destination.Then, press the {{{{Clear/

Searching for a Destination412Searching for a DestinationUse this procedure to search throughthe destination lists for a particulardestination.❖❖❖❖ Se

iiiTABLE OF CONTENTSManuals for This Machine ...iHow to Read This M

Faxing422Note❒ If you enter a wrong destinationname, press [←←←←] / [→→→→] and[Backspace] / [Delete All], andthen enter the destination nameagain.EEEE

Searching for a Destination432Note❒ If you enter a wrong number,press [←←←←] / [→→→→] and [Clear] or{{{{Clear/Stop}}}} key, and then enterthe number a

Faxing442Note❒ If you enter a wrong e-mail ad-dress, press [←←←←] / [→→→→] and[Backspace] / [Delete All], andthen enter the e-mail addressagain.EEEECo

Searching for a Destination452Note❒ If you enter a wrong destina-tion, press [←←←←] / [→→→→] and [Back-space] / [Delete All] and thenenter the destina

Faxing462GGGGEnter a partial string for each searchcondition.Note❒ Conditions (Name, E-mail Ad-dress, Fax Number, CompanyName, and Department Name)are

Searching for a Destination472IIIIPress [OK].Note❒ Although one user can programmultiple e-mail addresses, onlyone address can be retrieved bythe sear

Faxing482ReceptionThere are two ways you can set upyour machine to handle incomingcalls:• Manual Reception (external tele-phone required)• Auto Recept

Reception492Receiving a Fax in Manual Reception ModeAAAAWhen the machine rings, pick upthe handset of the external tele-phone.BBBBIf you hear beeps, p

Faxing502ThemisC1_Fax_GB-F_FM.book Page 50 Wednesday, November 24, 2004 7:09 PM

513. Using Internet Fax FunctionsThere are two types of Internet Fax function.• Internet Fax Functions (by E-Mail). See p.51 “Internet Fax Functions (

ivSpecifying a Destination ...33Entering a Fax Number...

Using Internet Fax Functions523Internet Fax Precautions• Internet Fax communicates with a server over a LAN. It cannot communicatedirectly with other

Internet Fax Functions (by E-Mail)533Functions Not Supported by E-mail ReceptionThe following functions are supported with standard fax reception, but

Using Internet Fax Functions543❖❖❖❖ Registering the Received Reception Confirmation ContentsWhen the sender receives the return receipt that includes

Sending Internet Fax Documents553Sending Internet Fax DocumentsThis section describes how to scan adocument into the memory and sendit as e-mail. Spec

Using Internet Fax Functions563Limitation❒ When available memory is low,you may not be able to send Inter-net Fax documents. ❒ Depending on security s

Sending Internet Fax Documents573CCCCPress [E-mail Options].To enter the subjectA Press [Change] for Enter Sub-ject.There are two methods of enter-in

Using Internet Fax Functions583Entered characters appear in themanual input column.Note❒ You can add a programmedsubject after the entered sub-ject. S

Sending Internet Fax Documents593DDDDPress [OK].EEEEPress [OK].FFFFPlace the original.Note❒ Place the original in the samemanner as a standard fax. Se

Using Internet Fax Functions603IIIITo send the same document tomultiple destinations, press [Add].Note❒ It is not necessary to press [Add]when adding

Sending Internet Fax Documents613----About the E-mail SubjectIf you send an E-mail without speci-fying a subject, a subject is automati-cally inserted

v5. TroubleshootingAdjusting the Volume...81When the {{{{Facsim

Using Internet Fax Functions623❒ If you specify mailing list address-es, do not set for Reception Notice.Otherwise, you will receive multi-ple recepti

Canceling a Transmission of an Internet Fax633Canceling a Transmission of an Internet FaxWhen fax, Internet Fax, and IP-Faxdestinations are specified

Using Internet Fax Functions643After the Original Has Been Scanned InNote❒ Depending on the paper size andtime when you cancel the trans-mission, you

Receiving Internet Fax653Receiving Internet FaxYou can receive e-mail documents byInternet Fax.There are two methods of receiving e-mail: Auto E-mail

Using Internet Fax Functions663BBBBCheck the message, and then press[Exit].The standby display appears.ThemisC1_Fax_GB-F_FM.book Page 66 Wednesday,

Receiving Internet Fax673Received ImagesHere is an example of an Internet Fax message sent from this machine and re-ceived on a computer using Outlook

Using Internet Fax Functions683IP-Fax FunctionThe IP-Fax function sends/receives documents between two facsimiles directlyconnected to a TCP/IP networ

IP-Fax Function693You can receive IP-Faxes in the same manner as standard faxes. See p.48 “Recep-tion”.Note❒ To use IP-Fax functions, this machine mus

Using Internet Fax Functions703----Terminology❖❖❖❖ H.323A protocol that specifies the compression/decompression method of audio,images, and data files

Sending by IP-Fax713Sending by IP-FaxIP-Fax function uses TCP/IP (LAN orInternet), and the same procedures asthe standard fax function. Functionsavail

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Using Internet Fax Functions723CCCCTo add a destination, press [Add].If you do not want to add a desti-nation, proceed to Step E.Note❒ When using a de

734. ProgrammingInitial Settings and AdjustmentsYou can send information to the otherparty when transmitting or receivinga fax message. This informati

Programming744❖❖❖❖ Own Fax Number (facsimile numberof sender)The sender's Own Fax Number issent to the other party when send-ing a fax using a G3

Initial Settings and Adjustments754Programming an Own NameA Press [Own Name].B Press [Own Name].C Enter an own name, and thenpress [OK].Reference“Ente

Programming764FFFFPress [Exit].GGGGPress the {{{{User Tools/Counter}}}} key.The standby display appears.EditingNote❒ The following procedure explainsh

Initial Settings and Adjustments774IIIIPress [Exit].JJJJPress the {{{{User Tools/Counter}}}}key.The standby display appears.DeletingNote❒ The followin

Programming784GGGGPress [Backspace] or [Delete All], andpress [OK].HHHHPress [Exit].IIIIPress the {{{{User Tools/Counter}}}}key.The standby display ap

Programming Fax Destinations and Folder Destinations in the Address Book794Programming Fax Destinations and Folder Destinations in the Address BookYou

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815. TroubleshootingAdjusting the VolumeYou can change the volume of the fol-lowing sounds that the machinemakes.❖❖❖❖ On Hook ModeHeard when the {{{{O

1How to Read This ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that m

Troubleshooting825FFFFPress the {{{{User Tools/Counter}}}} key.The standby display appears.ThemisC1_Fax_GB-F_FM.book Page 82 Wednesday, November 24,

When the {Facsimile} Key Is Lit in Red835When the {{{{Facsimile}}}} Key Is Lit in RedIf this key is lit, press the key to enter the facsimile mode. Th

Troubleshooting845When Toner Runs OutWhen the machine has run out of ton-er, the symbol appears on the display.Note that even if there is no toner lef

Error Messages and Their Meanings855Error Messages and Their MeaningsIf there is an error, one of the following messages may appear on the display. If

Troubleshooting865Cannot scan to send fax message as scanner is in use for other function.The Copy or Document Server function is in use. To cancel th

Error Messages and Their Meanings875Check whether there are any network problems. [14-01]Cannot find the DNS server, SMTP server or folder for transfe

Troubleshooting885Check whether there are any network problems. [14-09]• E-mail transmission was refused by SMTP authentication, POP before SMTP authe

Error Messages and Their Meanings895Check whether there are any network problems. [15-02]Cannot log on to the POP3/IMAP4 server.• Check the user name

Troubleshooting905----Out of paper display messageIf the paper tray runs out of paper, “No paper. Load it, then press [Exit].”appears on the display,

Solving Problems915Solving ProblemsThis table lists some common problems and their solutions. Problem Causes and solutions ReferenceImage background a