Ricoh Facsimile Reference Basic Manuel d'utilisateur

Operating InstructionsFacsimile Reference<Basic Features>***c1-fax-350.tif***For safe and correct use of this machine, please be sure to read th

2-Notice about the Telephone Consumer Protection Act (Valid in USA only).The Telephone Consumer Protection Act of 1991 makes it unlawful for any per-s

3Important Safety InstructionsCautionWhen using your telephone equip-ment, basic safety precautions shouldalways be followed to reduce the riskof fire

4How to Read This ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that m

51. Getting StartedControl PanelThe illustration shows the control panel when options are installed.1. Communicating indicatorLights during transmissi

Getting Started6112. {User Tools/Counter} keyUse to change default or operation pa-rameters according to the operating con-ditions.13. {Clear Modes} k

Control Panel71Reading the DisplayThe display shows you the machine status, messages, and guides you throughoperations.Note This machine automaticall

Getting Started811. Machine status or currently se-lected function2. Message3. Destination entry4. Selection keys5. Selectable items When Internet Fa

Control Panel91Communication displayWhile communicating, the machine status is displayed. Memory Transmission (fax transmission) Reception Immediat

Getting Started101User code entry displayWhen the following message appears on the display, User Code Management isactive. Enter a user code to deacti

112. FaxingTransmission ModesThere are two types of transmission:• Memory Transmission• Immediate TransmissionNote You can use Parallel Memory Trans-

Operating Instructions Facsimile Reference <Basic Features>Printed in ChinaEN USA B168-8607

Faxing122Important If power outage lasts about anhour, or the machine is discon-nected from the power outletfor about an hour, documentsstored in the

Placing Originals132Placing OriginalsYou can set your originals either inthe Document Feeder or on the expo-sure glass. Some types of originals areuns

Faxing142 Make sure that all ink, correctingfluid etc., has completely dried be-fore placing your original. If it isstill wet, the exposure glass wil

Placing Originals152 You can check information aboutthe sizes and number of originalsthat can be placed in the ADF. Seep.107 “Acceptable Types of Ori

Faxing162Memory TransmissionIn Memory Transmission mode, afteryou press the {Start} key, the machinedoes not dial the destination until allpages of yo

Memory Transmission172B Place the original in the ADF, oron the exposure glass.Note You can send the first few pagesfrom the exposure glass thenthe r

Faxing182 To delete an entered destina-tion, find it using {U} or {T},press the {Clear/Stop} key, andthen press [Delete].G Press the {Start} key.Note

Canceling a Memory Transmission192Canceling a Memory TransmissionEven when fax number and e-mailaddress are simultaneously specified,or only e-mail ad

Faxing202 If you cancel a message while it isbeing sent, the transmission is halt-ed as soon as you finish the cancel-lation procedure. However, some

Immediate Transmission212Immediate TransmissionWith Immediate Transmission, whenyou press the {Start} key, the faxnumber is dialed immediately. Themes

IntroductionThis manual describes detailed instructions on the operation and notes about the use of this machine.To get maximum versatility from this

Faxing222Referencep.13 “Placing Originals”.C Select the scan settings you re-quire.Referencep.25 “Scan Settings”p.26 “Original Type”p.27 “Image Densit

Immediate Transmission232-Sending originals using the exposure glassA Make sure the Memory Trans. in-dicator is off. If it is not, press the{Memory Tr

Faxing242Canceling an Immediate TransmissionBefore You Have Pressed {Start} KeyA Press the {Clear Modes} key. Note When the original is placed inthe

Scan Settings252Scan SettingsYou may want to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at thereceiver'

Faxing262A Press the {Resolution} key toswitch between resolutions. Theindicators above the key showsthe current selection.Note The indicators are o

Scan Settings272Image Density (Contrast)The text and diagrams in your origi-nal should stand out clearly from thepaper they are written on. If yourori

Faxing282When placing originals in the ADFNote Depending on what time the scansettings are adjusted, the settingsmay not be reflected in the result-i

Specifying a Destination292Specifying a DestinationYou can specify the destination usingone of three methods. Fax numberp.29 “Entering a Fax Number”

Faxing302PausePress the {Pause/Redial} key when di-aling or storing a number to insert apause of about two seconds.Note You cannot insert a pause bef

Specifying a Destination312Entering an E-mail AddressWhen using Internet Fax transmis-sion, specify the e-mail address inplace of the fax number.Note

USA (This information is for facsimile users only.) FCC Requirements1. This equipment complies with Part 68 of the FCC rules and requirements adopted

Faxing322Limitation Group Dial can be used for Memo-ry Transmission only; not Immedi-ate Transmission. If you specifyImmediate Transmission in GroupD

Specifying a Destination332Note If you make a mistake, press the{Clear/Stop} key and try again. If you want to specify other des-tinations, press [A

Faxing342Searching for a DestinationUse this procedure to search throughthe destination lists for a particulardestination. Search by Destination Name

Searching for a Destination352F Press the {OK} key.A search progress starts, thensearch result appears.Note If no destination is matched forspecified

Faxing362F Press the {OK} key. The specified destination is select-ed.Note Press [Add Dest] to specify otherdestinations. You cannot specify destina

Searching for a Destination372Search by Fax NumberNote The search returns only destina-tions whose beginnings match theentered fax number.A Press []

Faxing382H Select the number to specify us-ing {U} or {T}.I Press the {OK} key.The destination which yousearched is specified.Note Press [Add Dest] t

Searching for a Destination392G Press the {OK} key.Search result appears.Note If no destination is matched forspecified e-mail address,"Specifie

Faxing402ReceptionThere are two ways you can set upyour machine to handle incomingcalls:• Manual Reception (external tele-phone required)• Auto Recept

Reception412B Select the reception mode using{U} or {T}, and then press the{OK} key.The standby display appears.Note To cancel the selection, press t

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Faxing422

433. Using Internet Fax FunctionsInternet Fax FunctionsThe optional printer/scanner unit is required.This machine converts scanned document images to

Using Internet Fax Functions443Internet Fax Precautions• Internet Fax communicates with a server over a LAN. It cannot communicatedirectly with other

Internet Fax Functions453T.37 Full ModeThis machine is T.37 full mode compatible. T.37 full mode is an internationalstandard for Internet Fax transmis

Using Internet Fax Functions463Note If the receiver is programmed as the simple mode machine or not pro-grammed in the Address Book, the receiver&apo

Transmitting Internet Fax473Transmitting Internet FaxPreparationYou need to make System Settingsbeforehand. See “Setting Up theMachine on a Network”,

Using Internet Fax Functions483 You can limit the size of transmit-ted e-mail messages. See p.68 “E-mail Settings”, Facsimile Reference<Advanced F

Transmitting Internet Fax493D Press the {OK} key.The display returns to that ofstep A.Note If you press the {Cancel} key,entering a subject is cancel

Using Internet Fax Functions503 The original can be placed ei-ther in the ADF or on the expo-sure glass, until the {Start} keyis pressed.Referencep.1

Transmitting Internet Fax513J Press the {Start} key.This machine starts scanning thedocument into memory. The e-mail send operation starts after thesc

ii Manuals for DeskTopBinder V2 LiteDeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “ScannerDriver & Document Management Utilit

Using Internet Fax Functions523Confirming Reception When Return Receipt is set under “E-mail Options”, the receiver sendsback a return receipt message

Canceling Internet Fax Transmission533Canceling Internet Fax TransmissionWhen fax and Internet Fax destina-tions are specified simultaneously,you can

Using Internet Fax Functions543Receiving Internet FaxYou can receive e-mail documents byInternet Fax.There are two methods of receiving e-mail: Auto E

Receiving Internet Fax553B Press the {Start} key.Accesses the server to check for e-mail.E-mail is in the serverA Start printing and receiving inthe m

Using Internet Fax Functions563Received ImagesHere is an example of an Internet Fax message sent from this machine and re-ceived on a computer using O

574. ProgrammingInitial Settings and AdjustmentsYou can send information to the otherparty when transmitting or receivinga fax message. This informati

Programming584Note You can program up to 20 char-acters in Own Fax Number.Note When the Key Operator Code isprogrammed and turned on, userhave to en

Initial Settings and Adjustments594B Enter an Own Name, and thenpress the {OK} key.Reference"Entering Text", General Set-tings Guide.Program

Programming604D Select [Program Fax Information] us-ing {U} or {T}, and then press the{OK} key.E Select [Fax Header] using {U} or{T}, and then press

Initial Settings and Adjustments614D Select [Program Fax Information] us-ing {U} or {T}, and then press the{OK} key.E Select [Fax Header] using {U} o

iiiTABLE OF CONTENTSManuals for This Machine...iNOTICE ...

Programming624Programming Fax Numbers and E-mail addressesYou can program fax destinations using Address Book Management in the KeyOperator Tools menu

635. TroubleshootingAdjusting the VolumeYou can change the volume of the fol-lowing sounds that the machinemakes. On Hook ModeHeard when the {On Hook

Troubleshooting645G You can adjust the volume using{W} or {V}.Note You can adjust the volume byseven levels.H Press the {OK} key.Note Press the {Can

When {Facsimile} Key Is Lit in Red655When {Facsimile} Key Is Lit in RedIf this key is lit, press the key to enter the facsimile mode. Then, refer to t

Troubleshooting665When Toner Runs OutWhen the machine has run out of ton-er, the symbol appears on the display.Note that even if there is no toner lef

Error Messages and Their Meanings675Error Messages and Their MeaningsIf there is an error, one of the following messages may appear on the display. If

Troubleshooting685Check whether there are any network problems. [14-09]E-mail transmission was refused by SMTP au-thentication or POP before SMTP auth

Error Messages and Their Meanings695-Out of paper display messageIf the paper tray runs out of paper, “Out of paper. Load it, then press[Exit].” appea

Troubleshooting705Solving ProblemsThis table lists some common problems and their solutions. Problem Causes and solutions ReferenceImage background ap

Solving Problems715When using On Hook Dial or Manual Dial, "Receiving" appears and transmission is not allowed.If the machine fails to detec

ivSearching for a Destination ...34Search by Destination Name ...

Troubleshooting725When Things Don't Go as ExpectedI Want... Operation Referenceto cancel a Memory Transmis-sion. If the original is being scanned

73INDEXAAdjusting the Volume, 63At Dialing, 63At Printing, 63At Reception, 63At Transmission, 63On Hook Mode, 63Attach Subject, 47Author

74QQuick DialSpecifying a destination, 32Specifying a group of destinations, 32RReceived Images, 56Reception, 40Auto Reception, 40Manual Rec

75MEMO

76 EN USA B168-8607MEMO

1NOTICENote to users in the United States of America-Notice:This equipment has been tested and found to comply with the limits for a ClassB digital de