Ricoh 9040b Instructions d'exploitation

Operating InstructionsGeneral Settings GuideFor safe and correct use of this machine, please be sure to read the Safety Information in thismanual befo

viTABLE OF CONTENTSManuals for This Machine...iWhat You Can Do with

User Tools (System Settings)864F Set the user's information.Noter To register a folder to a regis-tered user, proceed to step G.To register the u

Registering Folders874C Press [OK].Noter If the format of the enteredpath is not correct, a messageappears. Press [Exit], andthen enter the path again

User Tools (System Settings)884Changing a registered SMB folderA Press the {User Tools/Counter} key.B Press [System Settings].C Press [Key Operator To

Registering Folders894Deleting a registered SMB folderA Press the {User Tools/Counter} key.B Press [System Settings].C Press [Key Operator Tools], and

User Tools (System Settings)904F Set the user's information.Noter To register a folder to a regis-tered user, proceed to step G.To register the u

Registering Folders914M Press [OK].Noter To change the port number,press [Change] under Port No..Enter the port number using thenumber keys, and then

User Tools (System Settings)924F Enter the new user name, andthen press [OK].This is a user name which is au-thorized to access the folder.G Press [Ch

Registering a Protection Code934Registering a Protection CodeYou can stop sender's names or fold-ers being accessed by setting a protec-tion code

User Tools (System Settings)944Registering a Protection Code To a Group UserA Press the {User Tools/Counter} key.B Press [System Settings].C Press [Ke

Registering Destinations to a Group954Registering Destinations to a GroupRegister destinations to a group toeasily control registered fax, e-mailand f

vii3. Document ServerRelationship between the Document Server and Other Functions...33Document Server Display ...

User Tools (System Settings)964Registering Destinations to a GroupYou can register destinations to agroup.When registering new destinations,you can al

Registering Destinations to a Group974E Select the group where the datayou want to check is registered.F Press [Programed Users].All the user (destina

User Tools (System Settings)984Registering the Transfer RequestThis section describes how to registerthe Transfer Station and ReceivingStation used in

Registering the Transfer Request994B Enter the Transfer Requestname or key display, and thenpress [OK].Referencep.147 “Entering Text”To select the tit

User Tools (System Settings)1004M When you have specified all theReceiving Stations, press [OK].N Press [Exit].Changing a Registered Transfer Station/

Registering the Transfer Request1014Deleting a Registered Transfer Station/Receiving StationA Press the {User Tools/Counter} key.B Press [System Setti

User Tools (System Settings)1024Programming/Changing LDAP ServerProgramming an LDAP server allowsyou to look up e-mail destinationsfrom the LDAP serve

Programming/Changing LDAP Server1034To enter a port numberA Press [Change] under Port No..B Enter the port number usingthe number keys, and thenpress

User Tools (System Settings)1044E Enter the attribute's displayname, and then press [OK].Noter For example, if you want tosort e-mail addresses b

Programming/Changing LDAP Server1054To change the user name and passwordA Press [Next].B Press [Change] under UserName.C Enter the new user name, and

viiiRegistering Destinations to a Group ...95Registering a New Group...

User Tools (System Settings)1064

ixMaintaining Your Machine ...143Cleaning the Exposure Glass...

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1NoticeNotice To Wireless LAN Interface (optional) UsersNotice to Users in EEA CountriesThis product complies with the essential requirements and prov

2Copyrights and TrademarksTrademarksMicrosoft®, Windows® and Windows NT® are registered trademarks of Micro-soft Corporation in the United States and/

3• The product manufacturer provides warranty and support to the software ofthe product including the expat, and the product manufacturer makes the in

4C All advertising materials mentioning features or use of this software mustdisplay the following acknowledgment:This product includes software devel

5The following notices are required to satisfy the license terms of the softwarethat we have mentioned in this document:• This product includes softwa

2035e/2045e Operating Instructions General Settings GuideRICOH COMPANY, LTD.15-5, Minami Aoyama 1-chome,Minato-ku, Tokyo 107-8544, JapanPhone: +81-3-

6SASLCMU libsaslTim MartinRob EarhartRob SiemborskiCopyright (c) 2001 Carnegie Mellon University. All rights reserved.Redistribution and use in source

7License is also granted to make and use derivative works provided that suchworks are identified as "derived from the RSA Data Security, Inc. MD4

8How to Read This ManualSymbolsThe following set of symbols is used in this manual.R WARNING:This symbol indicates a potentially hazardous situation t

9Safety InformationWhen using this machine, the following safety precautions should always be fol-lowed.Safety During OperationIn this manual, the fol

10R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow.• Unplug the power cord from the wall outlet before you move th

11Positions of RWARNING and RCAUTION labelsThis machine has labels for RWARNING and RCAUTION at the positionsshown below. For safety, please follow th

12ENERGY STAR Programv Low-Power mode and Off mode or Sleep modeThis product automatically lowers its power consumption when it is not op-erated for a

13v Duplex PriorityThe ENERGY STAR Program recommends the duplex function. By conserv-ing paper resources this function is less of a burden to the env

14Machine TypesThis machine comes in two models which vary in copy speed. To ascertainwhich model you have, see the inside front cover.Type 1 Type 2Co

151. Getting StartedGuide to Components1. Exposure glass cover (optional) orAuto Document Feeder (ADF) (op-tional)See p.18 “External Options”.(The ill

IntroductionThis manual describes detailed instructions on the operation and notes about the use of this machine.To get maximum versatility from this

Getting Started1619. Internal tray 2 (1 bin tray) (option-al)The indicator lights when paper is deliv-ered to internal tray 2 (1 bin tray). If inter-n

Guide to Components1711. Ventilation holesPrevent overheating. Do not obstruct theventilation holes by placing objects nearthem or leaning things agai

Getting Started181OptionsExternal Options1. 1000-sheet finisherSorts, stacks, and staples copies.*1: Finisher upper tray*2: Finisher shift tray2. Expo

Options191Internal OptionsA Fax unitAllows you to use the facsimile function.B Printer/Scanner unitAllows you to use the printer and scanner functions

Getting Started201Control PanelThis illustration shows the control panel of the machine with options fully in-stalled.1. Screen contrast knobAdjusts d

Control Panel2119. {Interrupt} key (copier/scannermode)Press to make interrupt copies duringcopying or scanning. See “InterruptCopy”, Copy Reference.1

Getting Started221Display PanelThe display panel shows machine status, error messages, and function menus.Importantr A force or impact of more than 30

Turning On the Power231Turning On the PowerThis machine has two power switch-es.v Operation switch (right side of thecontrol panel)Press to activate t

Getting Started241Turning On the PowerA Press the operation switch.The On indicator goes on.Noter If the power does not come onwhen the operation swit

Turning On the Power251-When the fax unit (optional) is installedWhen the main power switch isturned off while using the fax func-tion, waiting fax an

Declaration of Conformity“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-rectives and the Low Voltage

Getting Started261• When the "Add Toner" messageappears• When toner is being replen-ished• When the User Tools/Coun-ter/Inquiry screen is di

272. Combined FunctionOperationsChanging ModesNoter You cannot switch modes in any of the following situations:• When scanning in a fax message for tr

Combined Function Operations282-System ResetThe machine returns automatically to its initial condition when the job is fin-ished, after a certain peri

Multi-Access292Multi-AccessYou can carry out another job using a different function while the current job isbeing performed. Performing multiple funct

Combined Function Operations302-Function compatibilityThe chart shows function compatibility when print priority is set to "Interleave".See

Multi-Access312FacsimileUsing the control panel $$$mm ××| × |||||$$$$$$ ||mTransmissionScanning an Original for Memory Transmission×××××××| × |||||×××

Combined Function Operations322*1Simultaneous operations are only possible once the preceding job documents are allscanned and [Next Job] appears.*2Yo

333. Document ServerRelationship between the Document Server and Other FunctionsThe following table describes the relationship between the Document Se

Document Server343Document Server Displayv Document Server Main Display1. Operating status and messages.2. The title of the currently selectedscreen.3

Using the Document Server353Using the Document ServerStoring Datav File nameStored documents are automaticallynamed "COPY0001", "COPY00

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Document Server363D Place originals either on the expo-sure glass or in the ADF.ReferenceFor information about types oforiginals and how to placethem,

Using the Document Server373When using an unregistered user name in the Address BookA To enter an unregistered username, press [Non-programmedName]. B

Document Server383Changing Stored Document's File Name, User Name, or PasswordA Press the {Document Server} key.B Select the document with the us

Using the Document Server393C To print multiple documents, re-peat step B in the order you wantto print.Noter You can select up to 30 docu-ments.r If

Document Server403Referencep.147 “Entering Text”.Noter To display all files stored in theDocument Server, press [FileList].To search by user nameA Pre

Using the Document Server413r Print setting items are listed be-low. For details about print re-sults of each setting, see CopyReference.v Binding for

Document Server423Sample copyIf you print multiple sets using theSort function, you can check the printorder or print settings are correct byprinting

Using the Document Server433Deleting Stored DocumentsImportantr You can store up to 3,000 docu-ments in the Document Server. Nomore documents can be s

Document Server443Downloading Stored DocumentsNoter File format converter is requiredwhen downloading documentsstored in copier or printer mode.A Star

Settings for the Document Server453Settings for the Document Serverv Copier/Document Server Features (See "General Features 4/4", Copy Refer

iiv Manuals for DeskTopBinder V2 LiteDeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "ScannerDriver & Document Management U

Document Server463

474. User Tools (System Settings)User Tools Menu (System Settings)ReferenceFor details about Interface Settings and File Transfer, see “User Tools Men

User Tools (System Settings)484v Tray Paper Settings (See p.55 “Tray Paper Settings”.)v Timer Settings (See p.58 “Timer Settings”.)v Interface Setting

User Tools Menu (System Settings)494v Key Operator Tools (See p.59 “Key Operator Tools”.)DefaultUser Code Management Copier OFFDocument Server OFFFacs

User Tools (System Settings)504Accessing User Tools (System Settings)This section is for key operators incharge of this machine.User Tools allow you t

Settings You Can Change with User Tools514Settings You Can Change with User ToolsReferenceTo access User Tools, see p.50 “Accessing User Tools (System

User Tools (System Settings)524r When the optional internal tray 2, 1000-sheet finisher, 2 Tray finisher orbooklet finisher is installed on the machin

Settings You Can Change with User Tools534v Output: Copier (copier)You can specify a tray to which documents are delivered.1. Finisher Upper Tray2. Fi

User Tools (System Settings)544v Output: Printer (printer)You can specify a tray to which documents are delivered.Noter Default: Internal Tray 1r The

Settings You Can Change with User Tools554Tray Paper Settingsv Paper Tray Priority: Copier (copier/Document Server)You can specify the tray to supply

iiiWhat You Can Do with This MachineThe following introduces the functions of this machine, and the relevant manu-als containing detailed information

User Tools (System Settings)564Referencep.126 “Changing the Paper Size”v Paper Type: Bypass traySets the display so you can see what type of paper is

Settings You Can Change with User Tools574v Paper Type: LCTSets the display so you can see what type of paper is loaded in the LCT. • The paper types

User Tools (System Settings)584Reference"Slip Sheets", Copy ReferenceTimer Settingsv Auto Off TimerAfter a specified period has passed, foll

Settings You Can Change with User Tools594v Facsimile Auto Reset Timer (facsimile)Specifies the time to elapse before the facsimile mode resets.Noter

User Tools (System Settings)604v Key Counter ManagementUse the key counter to specify whether users are restricted or not.Noter Default: Copier/OFF,

Settings You Can Change with User Tools614v Display/Print CounterAllows you to view and print the number of prints.• Display/Print CounterDisplays the

User Tools (System Settings)624v Print Address Book: Destination ListYou can print the destination list registered in the Address Book. •Print in Titl

Settings You Can Change with User Tools634v Address Book: Program/Change/Delete GroupYou can register multiple users in a group.This allows you to eas

User Tools (System Settings)644E Press the user (destination) key you want to move.Noter You can select a user using the number keys.F Press the user

Settings You Can Change with User Tools654F Enter the new name, and then press [OK].G Press [Exit].v Address Book: Select TitleSpecifies the title to

ivPaperless Fax Transmission and ReceptionReception• You can store received fax messag-es on the machine's hard disk, in-stead of printing them o

User Tools (System Settings)664v AOF (Always ON)Specify whether or not to use Auto Off.Noter Default: ONv Program/Change LDAP ServerProgramming an LDA

Address Book674Address BookRegistering user information, such asfax number and e-mail address, in theAddress Book allows you to managethem together.Im

User Tools (System Settings)6845. Fax Dest.Referencep.68 “When using the fax func-tion”6. E-mailReferencep.68 “When using the fax func-tion”p.69 “When

Address Book694v When using the scanner function•E-mailRegister e-mail addresses in theAddress Book. To send a scanfile by e-mail, select the destina-

User Tools (System Settings)704User CodeRegister user codes to restrict the fol-lowing functions to certain users, andcheck their use of each function

User Code714B Enter the user name or key dis-play, and then press [OK].Noter You can use the same username as that assigned to thedocuments using the

User Tools (System Settings)724Changing a User CodeNoter Even if you change a user code, thecounter value will not be cleared. A Press the {User Tools

User Code734Deleting a User CodeImportantr This operation also deletes usercodes registered to multiple func-tions. User control via the deleteduser c

User Tools (System Settings)744Printing the Number of Prints for Each User CodeYou can print out the number ofprints made under each user code us-ing

User Code754Clearing the Number of PrintsA Press the {User Tools/Counter} key.B Press [System Settings].C Press [Key Operator Tools].D Press [Display/

v• With SccanRouter V2 Profession-al*/Lite, you can save scan files inspecified destinations on networkcomputers (Using the network de-livery scanner

User Tools (System Settings)764Fax DestinationRegister a fax destination so you donot need to enter fax numbers eachtime, and can send documentsscanne

Fax Destination774Registering a Fax DestinationA Press the {User Tools/Counter} key.B Press [System Settings].C Press [Key Operator Tools], and thenpr

User Tools (System Settings)784H Enter the fax number using thenumber keys, and then press [OK].To select the lineA Press [Select Line].B Select the l

Fax Destination794D Select a standard message toprint on the second line. Tostamp a customized message,press [Custom Message].E Enter a message, and t

User Tools (System Settings)804To change the SUB CodeA Press [Adv. Features].B Press [Change] under TX SUBCode.C Enter the new SUB Code, andthen pres

Fax Destination814Deleting a Registered Fax DestinationNoter If you delete a destination that is aspecified delivery destination,messages to its regis

User Tools (System Settings)824E-mail DestinationRegister e-mail destinations so youdo not need to enter e-mail addressevery time, and can send scan f

E-mail Destination834B Enter the user (destination)name or key display, and thenpress [OK].Noter You can use the user namewhen selecting an address to

User Tools (System Settings)844Changing a Registered E-mail DestinationA Press the {User Tools/Counter} key.B Press [System Settings].C Press [Key Ope

Registering Folders854Registering FoldersBy registering a shared folder, youcan send scan files to it directly.There are two types of protocol youcan