Ricoh SP 311SFN Guide de l'utilisateur

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Page 1 - User Guide

For safe and correct use, be sure to read "Safety Information" before using the machine.Appendix TroubleshootingMaintaining the Ma

Page 2

How to Read This ManualIntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and b

Page 3 - TABLE OF CONTENTS

Basic Operation for WIA Scanning1. Place the original on the exposure glass.2. On the [Start] menu on your computer, click [Devices and Printers].3. R

Page 4 - 4. Copying Originals

6. Sending and Receiving a FaxFax Mode ScreenThis section provides information about the screen in fax mode.By default, the display shows the copier s

Page 5

Setting the Date and Time1. Press the [User Tools] key.cvw1042. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If y

Page 6

Entering CharactersTo enter characters, use keys as follows:To enter a digitPress a number key.To delete a characterPress the [ ] key.To enter a fax n

Page 7

• If the number you entered is too large or too small for the setting, it will not be accepted. If youpress the [OK] key, the machine will increase or

Page 8

Registering Fax DestinationsThis section describes how to register fax destinations in the Address Book using the control panel. Forentering character

Page 9

5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to8) or Speed Dial number (1 to 200) using the number key

Page 10 - How to Read This Manual

2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.3. If you are requested to enter a password, enter the password usin

Page 11 - Note to Administrator

Fax destination settingsItem Setting DescriptionQuick Dial Number /Speed Dial NumberRequiredSelect the number to which you want to register QuickDial

Page 12 - Model-Specific Information

2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].If you modify the Speed Dial entry, proceed to Step 4.3. Click [Fax Quick Dial Desti

Page 13 - For Users in India

Note to AdministratorPasswordCertain configurations of this machine can be password-protected to prevent unauthorized modificationsby others. We stron

Page 14

Sending a Fax• It is recommended that you call the receiver and confirm with them when sending importantdocuments.Selecting Transmission ModeThere are

Page 15 - NOTICE TO USERS (NEW ZEALAND)

• You can press the [Escape] key to exit to the previous level of the menu tree.Basic Operation for Sending a Fax• The original in the ADF takes prece

Page 16

4. Press the [Start] key.CVW106• Depending on the machine's settings, you may be prompted to enter the fax number again ifyou manually entered th

Page 17

• When in Memory Transmission mode, the machine's memory may become full while scanning theoriginals. In this case, the screen prompts you to can

Page 18 - ENERGY STAR Program

2. Press the [Clear/Stop] key.CVW105• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.The fax will

Page 19

2. Press the One Touch button to which the desired Quick Dial entry is registered. Forregistering the Quick Dial entries, see page 103 "Registeri

Page 20

2. Press the [Address Book] key.CVW1113. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.If you want to search f

Page 21 - 1. Guide to the Machine

1. Press the [Facsimile] key.CVW1022. Add a destination by using one of the following methods:•To add a Quick Dial destination: press a corresponding

Page 22

1. Press the [Facsimile] key.CVW1022. Press the [Pause/Redial] key.CVW113Useful Sending FunctionsYou can check the status of the other party's ma

Page 23 - Interior

2. Press the [Facsimile] key.CVW1023. Press the [On Hook Dial] key.CVW112"On Hook" appears on the screen.4. Specify the destination using th

Page 24

Model-Specific InformationThis section explains how you can identify the region your machine belongs to.There is a label on the rear of the machine, l

Page 25 - Guide to Components

Sending a fax after a conversationAn external telephone allows you to send a fax after finishing your conversation without having todisconnect and red

Page 26 - Installing the Printer

There are three image density levels. The darker the density level, the darker the printout.1. Press the [Density] key.CVW1092. Press the [ ] or [ ] k

Page 27

1. Press the [Image Quality] key.CVW1082. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK]key.• Press the [E

Page 28

Using the Fax Function from a Computer (LAN-Fax)This section describes how to use the fax function of the machine from a computer.You can send a docum

Page 29

• For details, see the LAN-Fax driver help.•A fax number can contain 0 to 9, "P" (pause), "", " ", "-", and sp

Page 30 - Quick Install for Network

2. Press the [Clear/Stop] key.CVW105Configuring Transmission SettingsThis section describes how to configure transmission settings in the LAN-Fax driv

Page 31 - Deleting the printer driver

Registering destinations1. Open the LAN-Fax address book, and then click [Add User].2. Enter the destination information.You must enter a contact name

Page 32 - About Operation Tools

Deleting individual destinations or groups1. Open the LAN-Fax Address Book, select the destination you want to delete from [UserList:], and then click

Page 33 - Initial Setup

• Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceededduring importing, the remaining destinations will no

Page 34 - Multi-access

Receiving a Fax• When receiving an important fax, we recommend you confirm the contents of the received fax withthe sender.•The machine may not be abl

Page 35

Important Safety Instructions User Information on Electrical & Electronic EquipmentUsers in the countries where this symbol shown in this section

Page 36

1. Press the [User Tools] key.cvw1042. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.3. Press the [ ] or [ ] key to s

Page 37 - 2. Loading Paper

Receiving a fax in Fax Only modeWhen the reception mode is set to Fax Only mode, the machine automatically answers all incomingcalls in fax reception

Page 38

Lists/Reports Related to FaxThe lists and reports related to the fax function are as follow:•Fax JournalPrints a fax transmission and reception journa

Page 39 - Non-Recommended Paper Types

7. Configuring the Machine Using theControl PanelBasic OperationThere are two main ways to access the machine settings:• Press the [User Tools] key to

Page 40 - Print Area

If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requestedto enter a password. Enter the four-digit password, an

Page 41 - 4. Approx. 3 mm (0.1 inches)

Menu ChartThis section lists the parameters included in each menu.For details about configuring the machine using Web Image Monitor, see page 171 &quo

Page 42 - Fax function

Copier Features SettingsSelect PaperSpecifies the paper size used for printing copies.When a tray is selected, the machine prints from that tray only.

Page 43 - Loading Paper

DensitySpecifies the image density for photocopying.Default: • (Lightest)•••• (Darkest)Reduce/EnlargeSpecifies the percentage by which copies are en

Page 44

• Portrait•Landscape• 1Sd 4Orig->Comb 4on1 1SdCopy will be made on 1 side, on which 4 pages of 1-sided original will be printed.• Portrait: L to R•

Page 45

Specify whether to draw a center line when making ID card copy.•Print• Do not PrintCopier Features Settings137

Page 46

Environmental Advice for UsersUsers in the EU, Switzerland and NorwayConsumables yieldPlease refer to either the User’s Manual for this information or

Page 47 - Loading Envelopes

Scanner Features SettingsScan SizeSpecifies the scanning size according to the size of the original.Default: [A4]•8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/

Page 48

ResolutionSpecifies the resolution for scanning the original.Default: [300 × 300dpi]•100 × 100dpi• 150 × 150dpi• 200 × 200dpi• 300 × 300dpi• 400 × 400

Page 49

Fax Transmission Features SettingsImmediate TXSets the machine to send a fax immediately when the original is scanned.Default: [Off]•OffSelect this wh

Page 50 - Specifying the paper type

preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minuteintervals.Default: [On]•Off• OnPrint Fax HeaderSe

Page 51

Fax Features SettingsReception SettingsSpecifies the settings for receiving a fax.•Switch RX ModeSpecifies the reception mode.Default: [Fax Only]• Fax

Page 52

Specifies the 2 sided print.Default: [Off]•Off• 2 Sided Portrait: T to T• 2 Sided Portrait: T to BDelete TX Standby FileDeletes unsent fax jobs remain

Page 53 - Placing Originals

Default: [33.6 Kbps]•33.6 Kbps• 14.4 Kbps• 9.6 Kbps• 7.2 Kbps• 4.8 Kbps• 2.4 Kbps• Reception SpeedSpecifies the reception speed for the fax modem.Defa

Page 54 - Unscannable image area

• Do not Print•Print Fax JournalSets the machine to print a fax journal automatically for every 50 fax jobs (both sent andreceived).The fax journal wi

Page 55

Address Book SettingsQuick Dial Dest.Specifies the fax number and name for Quick Dial entries. You can register up to 8 Quick Dialentries.•No.Specifie

Page 56

System SettingsAdjust Sound VolumeSpecifies the volume of the sounds produced by the machine.Default: [Low] for [Panel Key Sound], and [Middle] for ot

Page 57

Note for the Battery and/or Accumulator Symbol (For EU countries only)In accordance with the Battery Directive 2006/66/EC Article 20 Information for e

Page 58

• Middle•HighTray Paper Settings• Paper Type: Tray 1Specifies the paper type for tray 1.Default: [Plain Paper]Thin Paper, Plain Paper, Recycled Paper,

Page 59 - If a Paper Mismatch Occurs

Printing proceeds even if the paper size/type settings of the machine and printer driverdo not match. However, if the paper is too small for the print

Page 60 - Resetting the Print Job

the time specified here, the machine only prints the data it has received. If printing is frequentlyinterrupted by data from other ports, increase the

Page 61 - Using Various Print Functions

Toner SavingSets the machine to print using a reduced amount of toner (for prints made by the copier functiononly).Default: [Off]•Off• OnSupplies Stat

Page 62 - Print Output Functions

• Horiz.: Tray 1Select this to adjust the tray 1 registration horizontally.•Vert.: Tray 1Select this to adjust the tray 1 registration vertically.• Ho

Page 63

Printing Lists/ReportsPrinting the Configuration Page1. Press the [User Tools] key.cvw1042. Press the [ ] or [ ] key to select [Print List/Report], an

Page 64

Prints the list with the entries sorted by Speed Dial registration number.•Sort by NamePrints the list with the entries sorted by name.Scanner Dest. L

Page 65

Printer Features SettingsList/Test PrintPrints lists showing configurations on the machine.The lists will be printed on A4 or Letter size paper.•Confi

Page 66 - Basic Operation

• DuplexSets the machine to print on both sides of paper according to the specified binding method.Default: [None]•None• Long Edge Bind• Short Edge Bi

Page 67 - Canceling a Copy

• 0 to 89•Point SizeSpecifies the point size for the default font.This setting is effective only for a variable-space font.Default: 12.00 points• 4.00

Page 68

Telepermitted equipment of a different make or model, nor does it imply that any product iscompatible with all of Telecom's network services.•Thi

Page 69 - Specifying Reduce/Enlarge

• Off•ResolutionSpecifies the print resolution in dots per inch.Default: [600 × 600 dpi]• 600 × 600 dpi7. Configuring the Machine Using the Control Pa

Page 70

Network Settings• Depending on the settings you change, the machine might need to be restarted.•Depending on the model you are using, some items might

Page 71 - Original Copy

• Wi-Fi StatusDisplays the current connection status.•MAC AddressDisplays the machine's MAC address.• Current ConnectionDisplays detailed informa

Page 72

The numbers represented by "X" vary according to your network environment.•IP Address MethodDisplays the IP address acquisition method.• IP

Page 73 - 2-sided copy

• Stateless Address 2•Stateless Address 3• Stateless Address 4• Link-local AddressDisplays the IPv6 link local address.• Contact your network administ

Page 74 - Top to Top Top to Bottom

7. Press the [ ] or [ ] key to select the authentication method, and then press the [Next]key.Select the same method that the router or access point i

Page 75

8. Press the [ ] or [ ] key to select [Open system], and then press the [Next] key.9. Press the [ ] or [ ] key to select [None] or one of the WEP sett

Page 76 - Side of Paper

7. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.8. Press the [ ] or [ ] key to select [Manual Config. Address], and then

Page 77 - Copying an ID Card

Administrator SettingsSet Date/TimeSets the date and time of the machine’s internal clock.•Set DateSpecifies the date of the machine’s internal clock.

Page 78

• Dial Phone (10PPS)•Dial Phone (20PPS)PSTN / PBXSets the machine to connect to the public switched telephone network (PSTN) or a private branchexchan

Page 79

Important Safety Instructions Notes to Users in the State of CaliforniaPerchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardo

Page 80

Default: [Off]•Off• On (30 seconds)• EnergySaverMode 2The machine enters Energy Saver mode 2 after the period of time specified for this setting ispas

Page 81 - Specifying the Original Type

• Reset Network SettingsResets the network settings to their defaults.Press [Yes] to execute. Press [No] to exit to the previous level of the menu tre

Page 82

• Dup/Comb Copy7. Configuring the Machine Using the Control Panel170

Page 83

8. Configuring the Machine UsingUtilitiesUsing Web Image Monitor• To operate the machine via Web Image Monitor, you must first configure the machine&a

Page 84 - Registering Scan Destinations

Displaying Top PageWhen you access the machine using Web Image Monitor, the top page appears in your browser'swindow.1. Launch the Web browser.2.

Page 85

Information in the main area is not automatically updated. Click [Refresh] at the upper-right in themain area to update the information. Click the Web

Page 86

Checking the System InformationClick [Home] to display the main page of Web Image Monitor. You can check the current systeminformation on this page.Th

Page 87

Item DescriptionBypass Tray Shows the current state and paper size/type setting of the bypass tray.• If a non-genuine print cartridge is installed, to

Page 88

Print CounterItem DescriptionPage Total Shows the total number of all prints from the machine:•Pages printed using the printer, copy, and fax function

Page 89 - Modifying Scan Destinations

Configuring the System SettingsClick [System Settings] to display the page for configuring the system settings.This page contains the following tabs:

Page 90 - Deleting Scan Destinations

ENERGY STAR ProgramENERGY STAR® Program Requirements for Imaging EquipmentThe ENERGY STAR® Program Requirements for Imaging Equipment encourage energy

Page 91

Bypass TrayItem DescriptionPaper Size Select the paper size for the bypass tray from the following:A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11,

Page 92

Copier TabSelect PaperItem DescriptionSelect Paper Select the paper size used for printing copies from the following: [Tray 1],[Bypass Tray], [A4], [8

Page 93

Priority Tray TabPriority TrayItem DescriptionPrinter Select the tray that the machine checks first for paper that can be used forthe job from [Tray 1

Page 94

I/O Timeout TabI/O TimeoutItem DescriptionFixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiplemachines or not und

Page 95

Registering DestinationsScan and fax destinations can be registered using Web Image Monitor.A maximum of 100 scan destinations and 208 fax destination

Page 96 - Specifying Resolution

Configuring the Network SettingsClick [Network Settings] to display the page for configuring the network settings.This page contains the following tab

Page 97

IPv6 Configuration TabIPv6Item DescriptionIPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 usingWeb Image Monitor if the machine

Page 98 - Scanning from a Computer

Item DescriptionMax. E-mail Size Select the maximum size of scan files that can be attached to an e-mailmessage (1 to 5 MB, or no limit).FTP Select to

Page 99

Item DescriptionSecondary DNS Server Enter the IPv4 address of the secondary DNS.Domain Name Enter the IPv4 domain name for the machine. Can contain u

Page 100 - 5. Scanning Originals

Item DescriptionCall Service Select to send an alert e-mail to the specified address if the machinerequires servicing.Replace Print Cartridge Select t

Page 101 - Fax Mode Screen

SpecificationsEnergy Saver mode 1 Power Consumption 50 W or lessDefault Time 30 secondsRecovery Time 10 seconds or lessEnergy Saver mode 2 Power Consu

Page 102 - Setting the Date and Time

SystemItem DescriptionLocation Enter the location of the machine. The location entered here is displayed onthe main page. Can contain up to 64 charact

Page 103 - Entering Characters

Item DescriptionTime Zone Select a time zone according to your geographic location. Selecting adifferent time zone may cause transmission date and tim

Page 104

Item DescriptionChannel Displays the channel information of the current wireless LAN settings if [Ad-Hoc] is selected for [Communication Mode].Wireles

Page 105 - Registering Fax Destinations

Item DescriptionWEP Key Enter the WEP key. The number and type of characters you can enter varydepending on the length and format selected for the key

Page 106

Configuring the IPsec SettingsClick [IPsec Settings] to display the page for configuring the IPsec settings.This page contains the following tabs: [IP

Page 107

Item DescriptionAddress Settings Displays the IP address filter of the IPsec policy as below:Remote address/Prefix lengthAction Displays the action of

Page 108 - Modifying fax destinations

Item DescriptionAction Specify how the IP packets are processed from the following:•[Allow]: IP packets are both sent and received without IPsec appli

Page 109

Item DescriptionAuthenticationAlgorithm for ESPSpecify the authentication algorithm to be applied when [ESP] is selectedfor [Security Protocol] from t

Page 110 - Sending a Fax

Printing Lists/ReportsClick [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] toprint out informati

Page 111

Configuring the Administrator SettingsClick [Administrator Tools] to display the page for configuring the administrator settings.This page contains th

Page 114

• [Reset IPsec Settings] appears only when the administrator password is specified.Backup Setting Tab• When sending the machine for repair, it is impo

Page 115

4. Click [Save] in the confirmation dialog box.5. Navigate to the location to save the backup file.6. Specify a name for the file, and click [Save].•

Page 116

Item DescriptionDay Enter the current day (1 to 31).Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or[YYYY/MM/DD].Set TimeItem De

Page 117

9. Maintaining the MachineReplacing the Print Cartridge• Store print cartridge in a cool dark place.• Actual printable numbers vary depending on image

Page 118 - Useful Sending Functions

CVW050• If toner runs out, you cannot print until the print cartridge is replaced.1. If paper is loaded in the bypass tray, remove the paper and close

Page 119

4. Take the new print cartridge out of the box, and then take it out of the plastic bag.CMC0815. Place the print cartridge on a flat surface, and then

Page 120 - Specifying the Scan Settings

7. Slide the print cartridge in horizontally. When the cartridge can go no further, raise itslightly and push it fully in. Then push down on the cartr

Page 121 - Specifying the resolution

Cautions When CleaningClean the machine periodically to maintain high print quality.Dry wipe the exterior with a soft cloth. If dry wiping is not suff

Page 122

Cleaning the Friction Pad and Paper FeedRoller1. Turn off the power.2. Unplug the power cord from the wall outlet. Remove all the cables from the mach

Page 123

5. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a drycloth to remove the moisture.CVW0406. Reload the removed p

Page 124

1. Guide to the MachineGuide to ComponentsThis section introduces the names of the various parts on the front and rear side of the machine andoutlines

Page 125

Cleaning the Exposure Glass and ADFCleaning the Exposure Glass1. Lift the exposure glass cover.Be careful not to hold the input tray when lifting the

Page 126 - Modifying groups

10. TroubleshootingCommon ProblemsThis section describes how to troubleshoot common problems that may occur while operating themachine.Problem Possibl

Page 127

• If any of these problems persist, turn off the power, pull out the power cord, and contact your salesor service representative.10. Troubleshooting21

Page 128 - Editing a Fax Cover Sheet

Paper Feed ProblemsIf the machine is operating but paper will not feed or paper jams occur frequently, check the condition ofthe machine and paper.Pro

Page 129 - Receiving a Fax

Problem SolutionMultiple sheets of paper are fed atone time.• Fan the paper well before loading. Also make sure thatthe edges are even by tapping the

Page 130

Removing Printing Jams• Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.•Toner on prints made immediately a

Page 131

5. Push the side button to open the front cover, and then carefully lower it.CVW0236. Carefully pull out the print cartridge horizontally, holding its

Page 132 - Lists/Reports Related to Fax

8. Slide the print cartridge in horizontally. When the cartridge can go no further, raise itslightly and push it fully in. Then push down on the cartr

Page 133 - Control Panel

3. Push the side button to open the front cover, and then carefully lower it.CVW0234. Carefully pull out the print cartridge horizontally, holding its

Page 134

6. Slide the print cartridge in horizontally. When the cartridge can go no further, raise itslightly and push it fully in. Then push down on the cartr

Page 135 - Menu Chart

5. USB PortFor connecting the machine to a computer using a USB cable.6.Ethernet PortFor connecting the machine to the network using a network interfa

Page 136 - Copier Features Settings

2. Remove the jammed paper carefully.CVW0533. Close the rear cover.CVW0174. Pull tray 1 halfway out, and check for jammed paper. If there is jammed pa

Page 137

5. Pull tray 1 out completely with both hands.CVW039Place the tray on a flat surface.6. Push the lever.Pushing the lever lowers the duplex transport u

Page 138

8. With the duplex transport unit still lowered, carefully slide tray 1 back in until it stops.CVW0069. If paper is loaded in the bypass tray, remove

Page 139 - • Do not Print

12. Lifting the guide plate, remove the jammed paper carefully.CVW02513. Slide the print cartridge in horizontally. When the cartridge can go no furth

Page 140 - Scanner Features Settings

1. Open the ADF cover.CVW0542. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,as it may rip.CVW0553. Close

Page 141

Print Quality ProblemsChecking the Condition of the MachineIf there is a problem with the quality of printing, first check the condition of the machin

Page 142

Printer ProblemsThis section describes printing problems and possible solutions.Problem SolutionAn error occurs.If an error occurs when printing, chan

Page 143

Problem SolutionThe toner is powdery and comesaway from the paper, or the printedimage has a matt appearance.Check if the levers for printing on envel

Page 144 - Fax Features Settings

Copier ProblemsProblem SolutionPhotocopied pages are not incorrect order.On the control panel, change the [Sort] setting under copysettings to collate

Page 145

Problem SolutionPhotocopied paper is dirty.• Image density is too high.Adjust the image density. See page 93 "Specifying theScan Settings".•

Page 146

InteriorCVW03711. Print CartridgeA replacement consumable that is required to make prints on paper. It needs to be replaced when the Toner/Paper End i

Page 147

Scanner ProblemsProblem SolutionThe machine does not start scanning. The ADF or its cover is open. Close the ADF or its cover.The scanned image is dir

Page 148 - Address Book Settings

Fax ProblemsWhen an error code appears on the fax journal or transmission status reportThe table below describes the meaning of error codes that appea

Page 149 - System Settings

Error Code Solution1XXX32 to 1XXX84An error occurred while sending a fax.•Confirm that the telephone line is properly connected tothe machine.• Discon

Page 150

When other problems occurThe table below describes how to troubleshoot problems that do not produce an error code.Problem SolutionCannot send faxes.•

Page 151

Error and Status Messages on the ScreenMessages are listed in alphabetical order in the table below."X" indicates the parts of the messages

Page 152

Message Causes SolutionsAvailable: IDCardCopy A4 or 8 1/2 x11ID card copy could not beperformed because the traydoes not contain the valid sizepaper,

Page 153

Message Causes SolutionsConnection FailedThe line could not be connectedcorrectly.• Confirm that the telephone line isproperly connected to the machin

Page 154

Message Causes SolutionsI-Fax POP3 failsConnection to the POP3 serverfailed.• Confirm that the network cable isproperly connected to the machine.•Conf

Page 155 - Printing Lists/Reports

Message Causes SolutionsMemory Overflow• The machine's memoryreached capacity whilescanning the first page ofthe original to store a faxjob in me

Page 156

Message Causes SolutionsOut of Paper: XThe indicated tray has run out ofpaper.Load paper to the indicated tray. Seepage 41 "Loading Paper".P

Page 157 - Printer Features Settings

5. [Shortcut to Func.] keyPress to use the function pre-assigned to this key.6.[Copy] keyPress to switch the machine to copier mode.7. [Facsimile] key

Page 158

Message Causes SolutionsScan (NW)DisconnectedA scanned file could not be sentbecause the Ethernet cable wasnot connected properly.Reconnect the Ethern

Page 159

Message Causes SolutionsSort Copy wasCancelledThe machine's memory reachedcapacity while originals werebeing scanned from the ADF toperform sort

Page 160

10. Troubleshooting240

Page 161 - Network Settings

11. AppendixFunctions and Network Settings Available inan IPv6 EnvironmentThe functions and network settings of this machine that are available in an

Page 162

Transmission Using IPsecFor securer communications, this machine supports the IPsec protocol. When applied, IPsec encryptsdata packets at the network

Page 163

• For successful authentication, the sender and receiver must specify the same authenticationalgorithm and authentication key. The authentication algo

Page 164 - Infrastructure mode

Machine PC1. Set the IPsec settings on Web Image Monitor.1. Set the same IPsec settings as the machine onPC.2. Enable IPsec settings. 2. Enable IPsec

Page 165 - Ad Hoc mode

2. Double-click [Local Security Policy], and then click [IP Security Policies on LocalComputer].3. In the "Action" menu, click [Create IP Se

Page 166 - IPv6 Manual Settings

25. Click [Add...] in the Filter Action.The Filter Action Wizard appears.26. Click [Next].27. In [Name], enter a Filter Action name, and then click [N

Page 167

39. Click [Finish], and then click [OK] twice.The new IP security policy (IPsec settings) is specified.40. Select the security policy that you have ju

Page 168 - Administrator Settings

21. [Density] keyPress to adjust the image density for the current job.22.[Shift] keyPress to use the Quick Dial numbers 5 to 8 when specifying a scan

Page 169

Notes About the Toner•Proper operation cannot be guaranteed if any third-party toner is used.• Depending on printing conditions, there are cases where

Page 170

Moving and Transporting the MachineThis section provides cautions that you must follow when moving the machine both short and longdistances.Repack the

Page 171

Where to InquireContact your sales or service representative for further information about the topics included in thismanual or to inquire about other

Page 172 - • Dup/Comb Copy

ConsumablesPrint CartridgePrint cartridge Average printable number of pages per cartridge *1Black 2,000 or 3,500 pages*1The printable number of pages

Page 173 - Utilities

Specifications of the MachineThis section lists the machine's specifications.General Function SpecificationsConfigurationDesktopPrint processLase

Page 174 - Displaying Top Page

Paper output capacity (80 g/m2, 20 lb)50 sheetsPaper input capacity (80 g/m2, 20 lb)•Tray 1250 sheets• Bypass tray50 sheetsADF capacity (80 g/m2, 20 l

Page 175

Printer Function SpecificationsPrinting speed: 28 pages per minute (A4): 30 pages per minute (Letter)Resolution600 × 600 dpi (maximum: 1200 × 600 dpi)

Page 176 - Status Tab

Zoom ratio: 25% to 400%•Fixed ratio: 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%Zoom ratio: 25% to 400%Copy quantity99Scanner Function SpecificationsMa

Page 177 - Counter Tab

Fax Function SpecificationsAccess line•Public switched telephone networks (PSTN)• Private branch exchange (PBX)Transmission modeITU-T Group 3 (G3)Scan

Page 178 - Machine Information Tab

Copyright Information about InstalledApplicationsexpatCopyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper.Copyright

Page 179 - Tray Paper Settings Tab

Installing the PrinterThis section describes how to install the printer and perform settings after installation.Where to Put the PrinterThe printer&ap

Page 180

3. Redistributions must contain a verbatim copy of this document.The OpenLDAP Foundation may revise this license from time to time.Each revision is di

Page 181 - Copier Tab

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditionsand the following disclaimer in the documentation

Page 182 - Toner Management Tab

If this package is used in a product, Eric Young should be given attribution as the author of theparts of the library used.This can be in the form of

Page 183 - Shortcut to Function Tab

TrademarksAdobe, Acrobat, and Reader are either registered trademarks or trademarks of Adobe SystemsIncorporated in the United States and/or other cou

Page 184 - Registering Destinations

Microsoft® Windows® 8Microsoft® Windows® 8 ProMicrosoft® Windows® 8 Enterprise•The product names of Windows Server 2003 are as follows:Microsoft® Wind

Page 185 - Network Status Tab

INDEXAAddress book...82, 146Address book (LAN-Fax)... 123, 124, 125ADF (Auto Document Feed

Page 186 - Network Application Tab

JJob cancel...55JPEG LIBRARY...257LLAN-F

Page 187

Set date...199Set time...19

Page 190 - SMTP Tab

• Make sure the room where you are using the machine is well ventilated and spacious. Goodventilation is especially important when the machine is used

Page 191 - POP3 Tab

MEMO268 GB GB EN US EN AU M156-8602

Page 192

© 2013

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M156-8602AUENUSENGBEN

Page 194 - IPsec Policy List Tab

CER119• White area: Permissible Range•Blue area: Recommended RangeTo avoid possible build-up of ozone, locate this machine in large well ventilated ro

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When you detect an odd smell, sufficiently ventilate and circulate the air in the room.Power requirements• 220 - 240 V, 4 A, 50/60 Hz• 120 V, 7 A, 60

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TABLE OF CONTENTSHow to Read This Manual...

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Installing the Driver and SoftwareYou can install the necessary driver for this machine using the included CD-ROM.The supplied drivers are supported b

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4. From the CD-ROM menu, click [Network Quick Install].5. Follow the instructions in the installation wizard.Upgrading or Deleting the Printer DriverU

Page 199 - Rest Settings Tab

About Operation ToolsThis section explains the operation tools of this machine.Control PanelThe control panel contains a screen and keys for controlli

Page 200 - Backup Setting Tab

Initial SetupInitial SetupWhen you turn on the machine for the first time, a menu for configuring the settings described below willappear on the displ

Page 201 - Set Date/Time Tab

Changing Operation ModesYou can switch between copier, scanner, and fax modes by pressing the corresponding keys.Press the [Copy], [Scanner], or [Facs

Page 202 - Energy Saver Mode Tab

Current job Job that you want to execute simultaneouslyScanning• Fax memory transmission•Fax immediate printing• Fax memory reception• Printing a fax

Page 203 - 9. Maintaining the Machine

Current job Job that you want to execute simultaneouslyPrinting a fax received in themachine's memory• Scanning *1•Scanning a fax into the machin

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2. Loading PaperSupported PaperPaper Size• A4• 81/2 " × 11 " (Letter)• 81/2 " × 14 " (Legal)• B5 JIS• 51/2 " × 81/2 " (H

Page 205 - Replacing the Print Cartridge

CVW056Paper Type•Plain paper (65-99 g/m2 (17-27 lb.))• Recycled paper (75-90 g/m2 (20-24 lb.))• Thin paper (52-64 g/m2 (14-16 lb.))• Thick paper1 (100

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Non-Recommended Paper TypesDo not use the following types of paper:•Ink-jet printer paper• Bent, folded, or creased paper• Curled or twisted paper• To

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Print AreaThe diagram below shows the area of the paper that the machine can print on.From the printer driverCHZ9042331441. Print area2.Feed direction

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• The print area may vary depending on the paper size, printer language and printer driversettings.•For better envelope printing, we recommend you set

Page 210 - Cleaning the ADF

Fax functionCHZ9042331441. Print area2.Feed direction3. Approx. 4.2 mm (0.2 inches)4. Approx. 2 mm (0.08 inches)• The print area may vary depending on

Page 211 - 10. Troubleshooting

Loading PaperLoading Paper into Tray 1The following example explains loading procedure for the standard paper tray (Tray 1).• Before printing on paper

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3. Pinch the end paper guide and slide it inward to match the standard size.CVW046When loading custom size paper, position the paper guide slightly wi

Page 213 - Paper Feed Problems

5. Check there are no gaps between the paper and the paper guides; both side and endpaper guides.CVW0336. Carefully push tray 1 straight into the mach

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CMC0574. Lock the extender in the extended position.CMC0555. Follow Steps 2 to 6 in "Loading Paper into Tray 1".• To reinsert the extender,

Page 215 - Removing Printing Jams

CVW0092. Slide the side guides outward, then load paper with the print side up, and push in until itstops against the machine.CVW0103. Adjust the side

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positions after printing. Leaving the levers lowered can cause print quality problems when printingon paper other than envelopes.•Avoid using self-adh

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3. Adjust the side guides to the envelope width.CVW0134. Open the rear cover.CVW0155. Lower the levers for printing envelopes on both sides to the pos

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Adjusting Image Density...7

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• If printed envelopes come out badly creased, load the envelopes in the opposite direction, andthen rotate the print object by 180 degrees using the

Page 220 - 3. Close the rear cover

• You can press the [Escape] key to exit to the previous level of the menu tree.Specifying the standard paper sizeThis section describes how to specif

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1. Press the [User Tools] key.cvw1042. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.3. Press the [ ] or [ ] key t

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Placing OriginalsThis section describes the types of originals you can set and how to place them.About OriginalsThis section describes the types of or

Page 223 - Removing Scanning Jams

• Sticky originals such as translucent paper•Thin, highly flexible originals• Thick originals such as postcards• Bound originals such as books• Transp

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In copier mode In scanner mode In fax mode Left 3 mm 0 mm 0 mm Bottom 4 mm 2 mm 0 mmPlacing Originals on the Exposure GlassThis section describes the

Page 225 - Print Quality Problems

• Do not place different size originals in the ADF at once.•Straighten curls in the originals before placing them in the ADF.• To prevent multiple she

Page 226 - Printer Problems

3. Printing DocumentsBasic OperationThe following procedure explains how to perform basic printing.1. Open the printer properties dialog box in your d

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Canceling a print job before printing has started• Windows1. Double-click the printer icon on the task tray of your computer.2. Select the print job y

Page 228 - Copier Problems

If a Paper Mismatch OccursThe machine reports an error if:•The paper type does not match the print job's settings when [Input Tray;] is set to [A

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Editing a Fax Cover Sheet... 126R

Page 230 - Scanner Problems

Resetting the Print Job1. If the error message is displayed, press the [Clear/Stop] key.CVW1053. Printing Documents58

Page 231 - Fax Problems

Using Various Print FunctionsThis section briefly describes various print functions that you can configure with the printer driver to makeprintouts ap

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Print Output FunctionsYou can specify the form of print outputs according to your purposes. This section briefly describes someof the settings that yo

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Printing on custom size paperYou can print using non-standard size paper by specifying the size of the paper as custom size.To specify a non-standard

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3. Printing Documents62

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4. Copying OriginalsCopier Mode ScreenThis section provides information about the screen when the machine is in copier mode.By default, the display sh

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Basic Operation• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exp

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system settings. For [Select Paper], see page 134 "Copier Features Settings". For [Paper TrayPriority], see page 147 "System Settings&q

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2. Press the [Clear/Stop] key.CVW1054. Copying Originals66

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Making Enlarged or Reduced CopiesThere are two ways to set the scaling ratio: using a preset ratio or manually specifying a customizedratio.Preset rat

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Copier Tab...

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• You can press the [Escape] key to exit to the previous level of the menu tree.•You can change the machine's default [Reduce/Enlarge] setting to

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Making Combined/2-sided CopiesThis section describes how to combine and print a multiple pages (two or four pages) on one side orboth sides of paper.•

Page 243 - 11. Appendix

PortraitLandscapeOriginal CopyLeft to Right Top to BottomLeft to Right Top to BottomCMF251Combined copy on both sidesIn this mode, a multiple-page ori

Page 244 - Transmission Using IPsec

8765867565877586PortraitOriginal CopyLeft to Right, Top to Top Left to Right, Top to BottomTop to Bottom, Top to Top Top to Bottom, Top to BottomCMF25

Page 245 - Security Association

PortraitLandscapeOriginal CopyCMF260Top to Top Top to BottomTop to Top Top to BottomSpecifying Combined and 2-sided Copies1. Press the [Duplex] key.CV

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• Setting combined copying automatically disables the [ID Card Copy] setting.•Temporary job settings are cleared in the following cases:• Temporary jo

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Copying Both Sides of an ID Card onto OneSide of PaperThis section describes how to copy the front and back sides of an ID card or other small documen

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Copying an ID Card1. Press the [Shortcut to Func.] key.CVW107To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortc

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A4A5A6CVW302• When printing on a sheet of Letter or Half Letter paperPosition the card so that it is centered at the intersection.(The same position a

Page 250 - Notes About the Toner

• Setting this function for the current job temporarily disables combined copying automatically.However, after the temporary job setting is cleared, t

Page 251 - Disposal

Cleaning the Exposure Glass... 208Clea

Page 252 - Where to Inquire

Specifying the Scan SettingsThis section describes how to specify image density and scan quality for the current job.Adjusting Image DensityThere are

Page 253 - Consumables

TextSelect this when the original contains only text and no photographs or pictures.PhotoSelect this when the original contains only photographs or pi

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5. Scanning OriginalsScanner Mode ScreenThis section provides information about the screen in scanner mode.By default, the display shows the copier sc

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Registering Scan DestinationsThis section describes how to register scan destinations in the Address Book. To send scanned files to ane-mail address (

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Scan to E-mail SettingsItem Setting DescriptionQuick Dial Number OptionalSelect when setting the destination as a Quick Dialentry.Name RequiredName of

Page 258 - Fax Function Specifications

Item Setting DescriptionOriginal RequiredSelect the sides of the original (1 side or 2-sides) toscan according to the page and binding orientation.Sca

Page 259 - Applications

Item Setting DescriptionFile Format (Color/GrayScale)RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF s

Page 260 - OpenSSL 0.9.8g

Scan to Folder SettingsItem Setting DescriptionQuick Dial Number OptionalSelect when setting the destination as a Quick Dialentry.Name RequiredName of

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Item Setting DescriptionFile Format (Color/GrayScale)RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF s

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Printer Function Specifications...254Co

Page 263 - Trademarks

3. Click the [E-mail Address], [FTP], or [Folder] tab.4. Select the entry to modify, and then click [Change].5. Modify settings as necessary.6. Enter

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Basic OperationScanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTPserver (Scan to FTP), or to the

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4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the AddressBook, and then press the [OK] key.When you specify a scan de

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• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on theexposure glass repeatedly in a single scan procedur

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CVW113• When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that des

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Specifying the Scan SettingsWhen you specify a scan destination, the machine's scan settings change automatically according to theinformation reg

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Adjusting Image DensityThis section describes how to adjust image density for the current job.There are five image density levels. The higher the dens

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1. Press the [Image Quality] key.CVW1082. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]key.• Press the

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Scanning from a ComputerScanning from a computer connected by the network or USB (TWAIN scanning and WIA scanning)allows you to operate the machine fr

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3. Original typeAccording to your original, select a setting from the list of options detailed below, or select [Custom...] toconfigure your own scan

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